—- Questions below added 10.25.18 —-
Q: In regard to the performance measures: do we select 3-5 to track of the measures listed, as long as all areas (how much, how well, better off) are represented? Or will we be required to track all measures listed?
A: Applicants are asked to respond to and track performance on all performance measures featured in the e-CImpact performance measure forms, but may provide additional performance measures. If an applicant determines that one or more of the United Way provided measures are not applicable, please fill the measure targets with “0” values for all target years and explain in the narrative on “Performance Measures & Evaluation” why the measure(s) did not apply. This explanation needs to be provided separately for each measure not addressed by an applicant. For further guidance see the Performance Measure Companion Guide.
—- Questions below added 10.22.18 —-
Q: For the Successful Student RFP may, we apply for funds to be used in other counties such as Medina and Kendall County in addition to Bexar County?
A: The agency must be a provider of services that address the human care or health needs of people principally residing in Bexar County. The program receiving funding must primarily serve Bexar County residents.
—- Questions below added 10.18.18 —- (UPDATED ANSWER)
Q: Will we need a formal MOU with the school district to submit a proposal to operate a program in the schools?
A: No, but United Way expects the partnership with the school district(s), be it for joint applicants or independent applicants, to be clearly articulated in the narrative.
If any proposal, either independent or joint, is awarded to provide services in the schools, United Way expects an MOU with the school district(s) will be executed in advance of the beginning of the funding period (July 1, 2019).
—- Questions below added 10.18.18 —-
Q: The RFP states that Letters of Support are required for Independent Applications that indicate an existing informal partnership. Our agency holds formal partnerships with the school districts we are proposing to serve through our application. For an independent application, do we need to submit Letters of Support from each school district involved if it is a formal partnership?
A: No, however, it is expected that applicants (joint or independent) outline clearly the nature of their relationship with the school district(s) with which they partner in the narrative. If any proposal, either independent or joint, is awarded to provide services in the schools, United Way expects an MOU with the school district(s) will be executed in advance of the beginning of the funding period (July 1, 2019).
Q: The currently posted questions, as well as guidance provided at the Bidder’s session on results per proposals is inconsistent with the information provided at the Technical Assistance session Wednesday. The FAQ and Bidder’s session indicated we HAD to submit a separate proposal for EACH result. However, during the Technical Assistance session, it was explained, and illustrated via the e-CImpact portal, that there was an option at the bottom ‘ SSIC Multiple Indicators Independent’ that allowed one proposal addressing both results, i.e. all indicators, 1.1 to 2.2 were listed and available for populating. Please confirm.
A: Successful Students Impact Council update: First, we want to restate that all Successful Students proposals must be written to address one Result only. An applicant may submit a proposal that addresses more than one indicator under a Result, but may NOT submit a proposal for indicators that cross over into a different Result.
Second, we are announcing an update to the application forms in eCImpact. We originally placed the SSIC application template for multiple indicators (for both Result 1 and Result 2) in one section of eCImpact; however, to avoid any confusion about the one-result proposal requirement for this Impact Council, we have now separated the Result 1 and Result 2 application templates into separate applications.
Finally, we have added language in e-CImpact to fully reflect what is published elsewhere in order to minimize confusion.
Q: Do we have to address each strategy within a given indicator? If we do not, are we at a disadvantage, i.e. is it better to put our eggs fully in a basket, rather than spread and stretch when our program does not align with each strategy under an indicator. Additionally, if we can apply to only a single strategy, must we explain/be explicit about why we are not addressing/executing the additional strategies within that indicator?
A: No. Applicants may apply for one strategy under any given indicator. Applicants may also apply for more than one strategy under any given indicator. Applicants should only apply to a strategy if it they can address it with the proposed program(s). Applicants do not need to justify why they are applying for only one strategy.
—- Questions below added 10.15.18 —-
Q. By focusing on specific high school feeder patterns, does that eliminate services to charter schools?
Q. Will we need a formal MOU with the school district to submit a proposal to operate a program in the schools?
A. See updated response above.
Q. Can a joint application be a school district?
A. No. Applicants need to be 501(c)3 organizations. Some school districts have foundations that could apply.
Q. Regarding Successful Students, if our agency aligns with the result but not the indicator, can the agency still apply? As an example, our program begins as early as Pre-K. Yet, under the indicators, the age groups or subjects are not applicable to our program.
A. Yes. You are applying towards the strategy listed under the indicator. In the instance of 3rd grade reading, the foundations are for reaching proficiency are set prior to 3rd grade. The same is true of establishing good attendance and behavior in earlier grade levels. A fundamental aspect of RBA is that all efforts are merely contributions to the desired result or outcome.
—- Questions below added 10.11.18 —-
Q: What is the deadline to submit a grant request for the Successful Students Impact Council?
A: The last day to submit a proposal is 12:00 noon Thursday, November 15, 2018.
Q: What do you estimate the average grant funding size to be for approved agencies?
A: We are unable to determine any grant funding amount or average amount until all proposals are reviewed.
Q: For funded United Way agencies, do the agency documents uploaded for Accountability Reports populate the RFP or do they have to be uploaded again?
A: All agencies will need to submit all required materials for each application they submit. Materials previously submitted to United Way will not be transferred to any other RFP.
Q: For any of the indicators, does the project need to be an established project or can it be a new project that has been in the design/concept phase?
A: The program can be new.
Q: On e-CImpact, how do you apply for multiple indicators?
A: In e-CImpact you will find two RFPs under both SSIC and SIFIC titled “Multiple Indicators.” Selecting either the independent or joint versions of these RFPs will give access to anRFP that allows you to address multiple indicators under one proposal.
Q: Will the contract be for only 12 months?
A: Applicants will receive multi-year contracts, depending on the Impact Council, with annual renewals that could include adjustments to performance targets and funding amounts. Successful Students Impact Council’s contracts are two years.
Q: Who from an agency is required to attend the monthly meeting?
A: The Impact Council monthly meetings will require the appropriate supervisory representation and a designee who has oversight of the agency’s program performance.
Q: For clarification, can applicants submit more than one proposal for the Successful Students RFP?
A: Yes. Applicants may submit more than one proposal. If you want to apply to the two results under Students, you must submit separate proposals.
Q: If there is a transition of leadership, who should sign off on checklists, etc.?
A: Both the Acting/Interim CEO and Board chair will need to sign this proposal.
Q: Will all agencies who submit a complete proposal receive an interview?
Q: Please clarify how grant award dollars will be disbursed. Is it all awarded up front in July 2019 or is it awarded monthly based on performance?
A: Once funding is awarded, grant dollars will be allocated on a monthly basis (1/12 each month). If funding needs to be altered in any month due to performance, United Way will discuss this with the agency prior to making a change to the allocation.
Q: Can an agency apply for two results?
A: An agency may apply for two results, but they will need to be separate applications.
Q: Is there a limit to the number of organizations for a joint application?
A: We have built in the capacity for 10 total partners in a joint application.
Q: Are the slides from the Bidder’s Conference available?
A: Yes. They are available on the United Way website: https://www.unitedwaysatx.org/wp-content/uploads/SSIC_SIFIC-Bidders-Conference-Presentation_10.5.18.pdf
Q: What is the time commitment for the monthly meetings, including meeting times, prep time, etc.?
A: The meeting time may be 2-3 hours each month, depending on the agenda for that month. Part of the preparation will be entering program data. Additional preparation time will depend on the agenda.
Q: The Independent Application Score Sheet under Program Design states that partnerships to achieve results can earn up to 6 points. Since it is an independent application, will volunteer reviewers know not to give the applicant 0 points for not having a partner?
A: Yes, but if you work with other agencies informally to more fully support the clients you serve, a letter of support from each partner is required and needs to describe each partner’s contribution(s) to the program(s). We encourage you to reference that in your application.
Q: Can you submit a joint application for one indicator and submit an independent application for a different indicator? If so, how?
A: Yes. You submit two different applications
Q: After this application process ends, will new agencies get to apply each new fiscal year?
A: United Way does not plan to issue RFPs on an annual basis. However, if an Impact Council determines it has a need to issue an RFP in any given year, it has the authority to do so.
Q: We registered for e-CImpact but our organization has not been approved. When will it be approved?
A: When applying for an RFP, you are asked to respond to a series of eligibility questions. If all questions are answered affirmatively, you will be automatically granted access to that specific RFP. A “No” answer to any of the eligibility questions will reject your request and prevent you from accessing the RFP forms. Should your request be rejected by accident, please contact email@example.com
Q: Can we get an explanation on multiple indicators for a single applicant?
A: It means a single agency can submit an independent application that addresses more than one indicator in a Result area.
Q: The funding for this RFP is for a period that does not have an approved budget. Do we use the current year budget and have an opportunity to adjust upon the proposal being selected for funding?
Q: The Indicators and strategies for SSIC and SIFIC are very specific. If our program does not approach the strategy in the precise way, how should we apply to try to fit our “square peg” into the “round hole”?
A: The Impact Councils utilized a Results Based Accountability process to select the specific indicators and strategies. Each applicant will need to determine if its program(s) can contribute to the work that is intended here, and/or whether an applicant’s existing program would be strengthened by modifying it to more closely align to the posted Indicators and strategies. There also may be components of the strategies that applicants may be able to address with an existing program(s) if they apply through a joint proposal.
Q: If we have one program that addresses two strategies, do we submit one RFP or two RFPs?
A: If the two strategies address the same result and indicator, you may submit one RFP. If the two strategies address the same Result and different indicators, you may also submit one application, so long as the program actually addresses or impacts the multiple indicators. Performance measures for each strategy are required, despite the fact that it is one program. There is one exception, please refer to the section about the requirements for SSIC 1.3. If the question was intended to address strategies that fall under indicators under different results, then applicants must submit two RFPs.
Q: If we have two programs that address one strategy, do we submit one or two RFPs?
A: You submit one RFP.
Q: If our nearest physical office is in Austin, but we serve students in Bexar County, are we still eligible?
A: The agency as a whole must provide services for people principally living in Bexar County. If the majority of your clients live in Bexar County, you may apply.
Q: For independent applications, are letters of support required for informal collaborative partners?
A: Yes. Each letter of support needs to describe each partner’s contribution to the program(s).
Q: Can agency clients write letters of support?
A: We will not use letters of support from clients to evaluate this section of the RFP, so we do not encourage this.
Q: Can we upload the FY2017 audit if the FY 2018 final audit is yet to be completed?
A: You need to upload your most current completed audit.
Q: Will some of the required documents be different for military organizations, e.g. 990, copy of IRS 501©3, articles of incorporation, by-laws, annual audits?
A: Yes. Much like we have done in the past the documents we request from the military organizations will be those that mirror as closely as possible the documents we require.
Q: When funding is awarded, is it guaranteed for the entire contract period of 2 years for SSIC or 5 years for SIFIC, or can it be cut off at any time, for example, at the monthly or quarterly report time?
A: Funding is committed for the entire contract period, pending the annual United Way campaign. If funding needs to be altered in any month due to performance, United Way will discuss this with the agency prior to making a change to the allocation.
Q: SSIC: The scoring rubric for the independent application for Successful Students does not add up to 100 (see p. 12). Under Budget, the total is 15. The items are 7+6+5 = 18. Could this be clarified?
A: The scoring rubric has been updated to reflect the correct calculation.
Q: Do we apply for one year or five years?
A: Applicants are applying for two years for each indicator for the Successful Students Impact Council. Budgets should reflect only one year’s funding.
Q: In e-CImpact: Do any of the fields carry over from previous submissions, i.e., agency data that is not particular to the specific proposal?
A: All data and documents will need to be re-submitted for each application.